For Teachers · YMCA at Camp Arroyo
Thank you for putting in all of the work to organize a trip to the YMCA East Bay Outdoor School (Y-EBOS) at Camp Arroyo!
We have tried to make our pre-trip planning paperwork as simple as possible, most of our materials are accessible below. If you have any trouble downloading these forms, please contact us directly. Please note: The items with asterisks (*) require on-time submission to guarantee accurate programming.
Our Teacher Manual is a living document and is often revised, please carefully review this current edition. Note: in the back of the manual is our Adult Health History and Authorization Form which every adult must complete before arriving at Y-EBOS.
Pre-Trip Planning Checklist & Timeline
Please print out this document and fill in due dates relative to your trip date. From experience, we know that completing all applicable Pre-Trip Planning Checklist and Timeline items helps ensure a smooth planning process.
This form outlines your camp fees, deposit amount due, balance due and other important terms, including our cancellation policy and guaranteed minimums. If you have not already, please have an administrator sign and return it as soon as possible to hold your trip dates. Note, this was e-mailed directly to school upon booking confirmation.
Use Agreement Standard Terms*
This document is a legally binding agreement, which confirms your understanding of the use permit for your group at YMCA Camp Arroyo and confirms your release of liability while using the facility. If you have not already, please have an administrator sign and return it as soon as possible to hold your trip date. Note, this was e-mailed directly to school upon booking confirmation.
Insurance Form Instructions*
This is a step-by-step process in how to obtain the Certificate of Insurance. Groups will not be allowed at Camp Arroyo until our business office has received proof of insurance. Note, this process can take some time so please put in a request for insurance as soon as possible.
These guides (also in Spanish) provide answers to common questions parents may have about their child's trip. Please copy and distribute the handbooks to parents. In the back of the Handbook is our Health History and Authorization Form which every student must have completed in order to attend Y-EBOS.
This guide provides chaperones the information they’ll need to have a successful experience. Please copy and distribute the handbooks to all chaperones. In the back of the manual is our Adult Health History and Authorization Form which every adult must complete before arriving at Y-EBOS.
Climbing Wall Release Form
If you select the Climbing Wall as a lesson for your students, each student must have a copy of this form (also in Spanish) signed by a parent/guardian in order to climb the wall. Note, approval from your school is required for student participation in challenge course/high ropes activities.
Needs Assessment Form*
This information is essential for planning curriculum, staffing and meals. Note, information from your students' Health History forms is needed in order to complete this form.
(3-Day, 4-Day, 5-Day): This optional journal focuses on review and reflection of the student's time at Y-EBOS. The journals are a great activity during Cabin Time and can also be incorporated into lessons. Find printing instructions here.
As your trip approaches, you will receive and complete the following documents:
Adventure/Cabin/Table Group Lists*Upon the submission of the Needs Assessment Form to Y-EBOS, you will receive the Group Lists forms. These set the groups for the student activities.
Adventure Group FormAfter collecting all student Health History and Authorization Forms, please incorporate the health concerns, special needs, and authorizations (to swim and/or climb, as appropriate) of students into the Adventure Group Form; it is critical for the teachers and naturalists to be aware of any student concerns.